Satisfactory Academic Progress Policy

Various federal and state regulations governing student financial assistance require that an institution
develop standards to measure academic progress toward a degree, certificate or certification. When
you apply for financial aid you will be monitored for Satisfactory Academic Progress (SAP) whether or
not financial aid was applied for or received during any academic period in which you were previously
enrolled.

You will not be eligible for financial assistance if you do not meet the SAP requirements. Minimum
standards, including qualitative and pace of progression must be met by the end of any given term at
CTS.

Qualitative Requirements of Satisfactory Academic Progress

  • The minimum cumulative CTS grade point average for first level graduate students is 2.67.
  • The minimum cumulative CTS grade point average for second level graduate students is 3.0.
  • The minimum cumulative CTS grade point average for doctoral students is 3.3.

Quantitative and Pace of Progression Requirements of Satisfactory Academic Progress

Students must complete a minimum number of credits attempted each semester of enrollment.
Attempted hours are based on the number of credits registered at the end of the Registrar’s published
add/drop date. See chart below for minimums.

Total Registered
Hours per Semester
Minimum Earned, Completed
and Passed Hours per Semester
1
1
2
2
3-5
3
6-11
6
12-15
9
16-19
12

Please Note: You are required to notify the Financial Aid office BEFORE dropping classes or withdrawing
from the seminary. By doing so, you will be advised about current and/or future financial aid eligibility.

In addition to meeting qualitative and pace of progression standards, you must not have registered
for, earned or attempted more than a specific cumulative maximum of semester hours. For a graduate
program (master’s or doctoral), the maximum timeframe cannot exceed 150% of the published length
of the program measured by the number of terms at CTS. Please note, this includes Fall, Spring and
Summer terms of enrollment.

Helpful Terms to Understand Satisfactory Academic Progress

  • Pace of Progression: the rate at which you are progressing toward the completion of a degree or certificate.
  • Meets SAP: a status assigned to you if you are in good standing and meeting all SAP requirements.
  • Warning: a status assigned to you if you failed to meet SAP requirements (qualitative and/or pace of progression). You will still be allowed to receive financial aid during a warning status.
  • Not Meeting SAP: a status assigned to you if you are not meeting SAP requirements (qualitative, pace of progression and/or maximum hours). You will not be eligible for financial aid with this status.
  • Appeal: the process for a student who failed to meet SAP requirements to petition the school for a reconsideration of financial aid.
  • Financial Aid Probation: a status assigned to you if you failed to maintain SAP but successfully appeal, permitting you to receive financial aid for a specified amount of time.

Timeline for Process

When a student fails to meet Satisfactory Academic Standards for one semester, they will receive a
warning letter. If the student meets the standards the following semester, no further action is taken.
However, if the standards are not met the following semester, the student will lose eligibility.

Appeal Process

If you fail to meet Satisfactory Academic Progress standards and consequently lose financial aid
eligibility, you may submit a written appeal with supporting documentation for reinstatement of
financial aid eligibility if you had mitigating circumstances.

Mitigating circumstances include:

  • Serious injury of the student and/or the student’s immediate family
  • Serious extended illness of the student and/or the student’s immediate family
  • Death of the student’s relative

If you have had mitigating circumstances, please visit the Financial Aid office to pick up an appeal form.

Regaining Eligibility

If you fail to meet Satisfactory Academic Progress standards and lose eligibility, you will regain eligibility
when you begin to meet those standards. For example, if your GPA drops below the minimum in
Fall 2012 semester, you will receive a warning letter. If it stays below the minimum for Spring 2013
semester, you will lose eligibility for the following Fall (2013). If you bring your GPA above the minimum
for Fall 2013 semester, you will regain eligibility in Spring 2103.

Repeated Coursework

Per Federal Regulation, a student is not eligible for Title IV (federal) financial aid for any course they
repeat more than once if they have previously passed the course.

Example: Student took 301 in Fall 2011 and earned a D. The student can retake the course once and
receive financial aid for that course. If the student attempts to retake the course again, no federal
financial aid funds can be used to help pay for the class.

If you have questions about Satisfactory Academic Progress or other aid eligibility questions, please
contact the Financial Aid Office at email hidden; JavaScript is required